Education

Dynamically Reference Excel Tables Inside a Vlookup Function

Dynamic Tables in Excel

The term “dynamic” refers to a processing system that is always changing or shifting in activity. Similarly, when we make lists in Excel,

A report may be erroneous if any data is added or removed, or if the data is moved or changed in any other way. In Excel, Dynamic Tables may be used as a solution.

It’s now time to answer the question, “why do we require dynamic range?” When a list or data range is updated or amended, it does not guarantee that the report will be updated or modified as a result of the data changes.

Dynamic Tables have two primary advantages:

  • As the data changes, a dynamic range will automatically expand or decrease.
  • A dynamic Microsoft Excel Certification table may be used to create pivot tables that are updated when the pivot is refreshed.

Memorable Facts

  • Dynamic range-based pivot tables are automatically updated when the page is reloaded.
  • Defined names may be viewed using an offset function from the Name Manager on the Formula tab.

Excel Table Combination

A single worksheet may be used to collect all the essential data for an analysis by Sprintzeal. In many cases, data is spread out across several pages or workbooks, which creates a variety of issues.

How to Create a Spreadsheet

  • Adding Objects to the Table

Three Excel tables have been produced in this example using the keyboard shortcut Ctrl + t. I’ve also added “Affiliate,” “Consulting,” and “Product” to the list of table items. This is what I did:

  • Choosing a table cell

Using Excel’s Ribbon to access the Table Design tab

In the Table Name text box, type the appropriate wording (no spaces permitted).

If you don’t want your table name to be one of the header names, you may use whatever name you choose.

In order to finalize the modification, I press the ENTER key on my keyboard.

  • A Drop-Down Menu Is Created

In order to verify that your users choose the correct table names, you’ll need to implement Data Validation in a drop-down menu. Select the cell in which you wish to store the list and then:

Excel’s Data tab may be found on the Ribbon.

Select the Data Tools button group and select the Data Validation button.

Set the Allow field to “List” on the Data Validation dialog box’s Settings tab.

Each table name should be separated by commas in your Source text box.

Click OK

A drop-down menu button will display whenever you choose one of the cells in which you applied the Data Validation rule.

The VLOOKUP Formulation

A VLOOKUP formula that can dynamically refer to various tables depending on the user’s choices is the last element of this solution now that table names have been set and a drop-down list with table names has been created for user selection. The INDIRECT function must be included into your VLOOKUP function in order for this to happen.

The result of the INDIRECT function is a text-based range reference.

Our VLOOKUP function may be controlled by the INDIRECT function’s ability to manipulate the Table Array input. I propose adding an error handler if the lookup value is not found in the database to improve the formula. Wrap the whole formula in an IFERROR function. “Vertical Lookup,” as the name suggests, is what VLOOKUP is called. For the purpose of returning a value from a different column in the same row, it uses Excel’s “table array” function to find a specific value in the column.

In relation to the VLOOKUP command

In order to do a VLOOKUP, there are four parts:

It’s important to know what you’re looking for;

The range in which you’re looking for the value and the value you’d want to get back;

This is the return value’s column number in your selected range.

For an exact match, the value should be 0 or FALSE; for an approximation, the value should be 1 or TRUE.

The following is the syntax for the query: VLOOKUP

If any of the following are true: ([value], [range], [column number]),

Risks

A vulnerability of VLOOKUP is that it does not immediately update when a new column is introduced. In order to get the same outcome, we suggest using INDEX and MATCH together.

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